February 28, 2019 Meeting Minutes
BOARD MEMBERS PRESENT
OTHER MEMBERS PRESENT
BOARD MEMBERS ABSENT
OKOTOKS ARTS COUNCIL MINUTES FOR THE ANNUAL GENERAL MEETING
HELD THURSDAY, FEBRUARY 28, 2019 AT THE PASON ARENA OLYMPIC ROOM
Cheryl Taylor - Chair
Terry Meyers - Vice Chair Mark Congram - Treasurer Sandi Kennedy
Laurie Hodson
Tania Willumsen
Katie Fournell
Robin Thibodeau
Dale Fea
Trish Babkirk
Hanna Taylor - Recording Secretary Lindsey Corbet
Regan Dickson Nerbas
Ursula Sherwood
Nicola Payton
Katie Fournell Claudia Kreplin
INTRODUCTION
- Cheryl Taylor called the meeting to order at 5:40 p.m.
- The current Board of Directors was introduced along with their various positions and roles within the Okotoks Arts Council.
MESSAGE FROM THE PRESIDENT
- The president gave recognition to the board members for their help with various tasks OAC tasks throughout the year.
- The report included an overview of the objectives and purpose of the OAC as well as the events and accomplishments of what was achieved in the last year, as well as the current direction of what the council has plans for in the future.
2019 FINANCIAL STATEMENTS
-The Okotoks Arts Council’s 2018 budget was reviewed with revenue and expenses explained.
MOTION by Mark Congram to accept the financial statements as presented. Seconded by Trish Babkirk.
Motion passed
APPOINTMENT OF 2019 FINANCIAL STATEMENT REVIEWERS
MOTION by Mark Congram that Alexis Schroeder and Karen Brace are appointed as the Audit Committee/Financial Reviewers for the 2019 Fiscal year. Seconded by Sandi Kennedy.
Motion passed
APPROVAL OF 2018 MINUTES
MOTION by Tania Willumsen to approve the 2018 AGM minutes. Seconded by Trish Babkirk.
BY-LAW UPDATES AND CHANGES
- Update of Society Objects
MOTION by Laurie Hodson. “Be it resolved that the current objectives of the Society be repealed and replaced in their entirety with the following societal objectives:
1.1 to generally promote, and/or sponsor the arts and creators of every discipline and culture;
1.2 to promote, develop and/or deliver arts and culture initiatives supporting existing and new partnerships, programs and services, infrastructure, education, learning, and celebration of arts and culture;
1.3 to recognize and honour citizens’ contributions to the arts;
1.4 to unite artists, their audiences and culture organizations in a collaboration within and externally with government and community influence leaders, businesses, corporations, foundations and like organizations and to individually and jointly advocate for solutions to issues of concern;
Motion passed
1.5 to act as an umbrella organization for artists and arts organizations of every discipline and culture with the Society’s sphere of influence through advocacy, education, programs and services;
1.6 to do all such things as are ancillary and incidental to the attainment of the foregoing.”
- Proposal by Laurie Hodson to file with the province of Alberta the updated society objects and request that the OAC provides authorization for this.
MOTION by Dale Fea for the new Society Objects 1.1 through 1.6 to be filed with the province of Alberta. Seconded by Ursula Sherwood.
Motion passed
MOTION by Laurie Hodson. “Be it resolved that By-Law 2.1 be repealed and replaced in its entirety with a new By-Law 2.1 as follows:
The affairs of the Society shall be managed by a Board of Directors each of whom at the time of his or her election and throughout his or her term of office shall be a member of the Society. The Board of Directors shall consist of at least four (4) members as follows; a President, a Vice- President, a Secretary and a Treasurer, and may include up to two (10) Directors, but shall have not less than five (5) members."
MOTION by Laurie Hodson. “Be it resolved that the following text be added to section 2 of the by-laws:
That the formal assignment of OAC responsibilities for management and implementation be assigned to a Board of Directors’ Executive Committee consisting of the President, Past President, Vice President, Treasurer and Secretary. Be it further understood that the singular responsibility to govern shall reside solely and entirely with the OAC Board of Directors taken as a whole.”
MOTION by Tania Willumsen to adopt the recommended changes to the bylaws as presented. Seconded by Nicola Payton.
ELECTION OF DIRECTORS/ OFFICERS
- The proposed slate of directors was as follows:
Dale Fea (second year of a two year term)
Robin Thibodeau (second year of a two year term)
Motion passed
Laurie Hodson (second year of a two year term)
Tania Willumsen (second year of a two year term)
Sandi Kennedy (second year of a two year term)
Trish Babkirk (second year of a two year term)
Cheryl Taylor (seeking election as Past President for two year term) Cynthia Stratulat (seeking election as new director for two year term) Lindsay Corbet (seeking election as new director for two year term)
Regan Dickson Nerbas (seeking election as new director for two year term)
- Overview of the expectations of directors and board members for potential nominees.
- Terry Meyers opened up first call for nominations of directors.
Mark Congram nominated Ursula Sherwood for the role of director.
- Second Call: none - Third Call: none
MOTION by Sandi Kennedy that nominations cease. Seconded by Dale Fea.
- Executive positions:Past President: Cheryl Taylor
MOTION by Trish Babkirk to approve Cheryl Taylor as for the position of Past Preisdent. Seconded by Sandi Kennedy.
Motion passed
President: Dale Fea
- Trish Babkirk nominated Robin Thibodea and Robin does not accept.
- Sandi nominated Dale Fea. Seconded by Trish Babkirk.
- Second Call: none - Third Call: none
MOTION by Trish Babkirk for nominations to close. Seconded Sandi Kennedy.
Motion passed
Vice President: Regan Dickson
- Sandi Kennedy nominated Regan Dickson. Seconded by Dale Fea.
- Second Call: none - Third Call: none.
MOTION by Sandi Kennedy for nominations to close. Seconded by Trish Babkirk.
Treasurer: Trish Babkirk
- Mark Congram nominated Trish Babkirk. Seconded by Dale Fea.
- Second Call: none - Third Call: none
MOTION by Mark Congram for nominations to close. Seconded by Lindsey Corbet.
Motion passed
Secretary: Lindsey Corbet
- Mark Congram nominated Lindsey Corbet. Seconded by Dale Fea.
- Second Call: none - Third Call: none
MOTION by Sandi Kennedy for nominations to close. Seconded by Trish Babkirk.
Motion passed
Q&A
Recognition of Alberta Foundation of the Arts and the Ridge Event Centre. Call to members for involvement on our committees.
MOTION by Terry Meyers to adjourn the 2019 AGM for the Okotoks Arts Council. Seconded by Laurie Hodson.
Motion passed
Good day fellow Supporters For The Arts,
We the Okotoks Arts Council humbly invite you back to our downtown core once again, to join us on Tuesday, February 11th from 7:00 - 9:00 at Tribal Connection Market in Okotoks on 41 McRae Street for our Annual General Meeting. We like to move around to new and interesting locations, can you tell? ;) (And unlike what you may expect from an AGM, ours won't be boring, it will be fun and unconventional- but that's all we're saying;)
But of course...there will be entertainment and refreshments provided so come and have your senses indulged! 🎼🎵🎶
You may remember from our two Foothills Arts Collaboration Evolution events, that we want to become the hub of the evolution for the arts in the foothills, to provide a voice of support for you, someone creative in your family or social circle that may need a helping hand to succeed. Genuine people like you are why we participate in events like Hometown Hockey's 'Design a Jersey', The Chamber of Commerce Lifestyle & Trade Show, The annual Children's Festival, host events like Enchanted Okotoks, F.A.C.E and F.A.C.E 2.0 and sponsor the fabulous ZOOOM Film Festival, Okotoks International Film Festival, Picnic at the Piano, ArtsTrek Camps in Red Deer for our local creative youth. But we do so much more! Read on.
This past year has been one of transitions, clearing our focus and navigating those outcomes as we evolve. Furthermore, now that our Board of Directors' year has come to an end, we are in search of fresh voices, passionate individuals and eager community members willing to join our remaining members, tackle one of our biggest dreams of working toward a purpose-built art center, designed by creatives, for creatives, directed by professionals in every industry - inspired people, people like you. Sounds exciting doesn't it? That's because it is!!! We believe our presence is needed in Okotoks as an advocate for the arts as the backbone and true foundation of our vibrant and growing community.
