Linda McGowan was a huge supporter of the arts in the Foothills region. She passed away in August of 2020. At the time, Okotoks Arts Council received many generous donations in Linda’s memory. We recent received another donation from Leslie and Garry Zannet in memory of Linda and what would have been her 70th birthday (March 18). We are grateful to the families for the generosity and for honouring Linda in this way.
OAC Minutes for AGM/ February 28, 2019
BOARD MEMBERS PRESENT
OTHER MEMBERS PRESENT
BOARD MEMBERS ABSENT
OKOTOKS ARTS COUNCIL MINUTES FOR THE ANNUAL GENERAL MEETING
HELD THURSDAY, FEBRUARY 28, 2019 AT THE PASON ARENA OLYMPIC ROOM
Cheryl Taylor - Chair
Terry Meyers - Vice Chair Mark Congram - Treasurer Sandi Kennedy
Laurie Hodson
Tania Willumsen
Katie Fournell
Robin Thibodeau
Dale Fea
Trish Babkirk
Hanna Taylor - Recording Secretary Lindsey Corbet
Regan Dickson Nerbas
Ursula Sherwood
Nicola Payton
Katie Fournell Claudia Kreplin
INTRODUCTION
- Cheryl Taylor called the meeting to order at 5:40 p.m.
- The current Board of Directors was introduced along with their various positions and roles within the Okotoks Arts Council.
MESSAGE FROM THE PRESIDENT
- The president gave recognition to the board members for their help with various tasks OAC tasks throughout the year.
- The report included an overview of the objectives and purpose of the OAC as well as the events and accomplishments of what was achieved in the last year, as well as the current direction of what the council has plans for in the future.
2019 FINANCIAL STATEMENTS
-The Okotoks Arts Council’s 2018 budget was reviewed with revenue and expenses explained.
MOTION by Mark Congram to accept the financial statements as presented. Seconded by Trish Babkirk.
Motion passed
APPOINTMENT OF 2019 FINANCIAL STATEMENT REVIEWERS
MOTION by Mark Congram that Alexis Schroeder and Karen Brace are appointed as the Audit Committee/Financial Reviewers for the 2019 Fiscal year. Seconded by Sandi Kennedy.
Motion passed
APPROVAL OF 2018 MINUTES
MOTION by Tania Willumsen to approve the 2018 AGM minutes. Seconded by Trish Babkirk.
BY-LAW UPDATES AND CHANGES
- Update of Society Objects
MOTION by Laurie Hodson. “Be it resolved that the current objectives of the Society be repealed and replaced in their entirety with the following societal objectives:
1.1 to generally promote, and/or sponsor the arts and creators of every discipline and culture;
1.2 to promote, develop and/or deliver arts and culture initiatives supporting existing and new partnerships, programs and services, infrastructure, education, learning, and celebration of arts and culture;
1.3 to recognize and honour citizens’ contributions to the arts;
1.4 to unite artists, their audiences and culture organizations in a collaboration within and externally with government and community influence leaders, businesses, corporations, foundations and like organizations and to individually and jointly advocate for solutions to issues of concern;
Motion passed
1.5 to act as an umbrella organization for artists and arts organizations of every discipline and culture with the Society’s sphere of influence through advocacy, education, programs and services;
1.6 to do all such things as are ancillary and incidental to the attainment of the foregoing.”
- Proposal by Laurie Hodson to file with the province of Alberta the updated society objects and request that the OAC provides authorization for this.
MOTION by Dale Fea for the new Society Objects 1.1 through 1.6 to be filed with the province of Alberta. Seconded by Ursula Sherwood.
Motion passed
MOTION by Laurie Hodson. “Be it resolved that By-Law 2.1 be repealed and replaced in its entirety with a new By-Law 2.1 as follows:
The affairs of the Society shall be managed by a Board of Directors each of whom at the time of his or her election and throughout his or her term of office shall be a member of the Society. The Board of Directors shall consist of at least four (4) members as follows; a President, a Vice- President, a Secretary and a Treasurer, and may include up to two (10) Directors, but shall have not less than five (5) members."
MOTION by Laurie Hodson. “Be it resolved that the following text be added to section 2 of the by-laws:
That the formal assignment of OAC responsibilities for management and implementation be assigned to a Board of Directors’ Executive Committee consisting of the President, Past President, Vice President, Treasurer and Secretary. Be it further understood that the singular responsibility to govern shall reside solely and entirely with the OAC Board of Directors taken as a whole.”
MOTION by Tania Willumsen to adopt the recommended changes to the bylaws as presented. Seconded by Nicola Payton.
ELECTION OF DIRECTORS/ OFFICERS
- The proposed slate of directors was as follows:
Dale Fea (second year of a two year term)
Robin Thibodeau (second year of a two year term)
Motion passed
Laurie Hodson (second year of a two year term)
Tania Willumsen (second year of a two year term)
Sandi Kennedy (second year of a two year term)
Trish Babkirk (second year of a two year term)
Cheryl Taylor (seeking election as Past President for two year term) Cynthia Stratulat (seeking election as new director for two year term) Lindsay Corbet (seeking election as new director for two year term)
Regan Dickson Nerbas (seeking election as new director for two year term)
- Overview of the expectations of directors and board members for potential nominees.
- Terry Meyers opened up first call for nominations of directors.
Mark Congram nominated Ursula Sherwood for the role of director.
- Second Call: none - Third Call: none
MOTION by Sandi Kennedy that nominations cease. Seconded by Dale Fea.
- Executive positions:Past President: Cheryl Taylor
MOTION by Trish Babkirk to approve Cheryl Taylor as for the position of Past Preisdent. Seconded by Sandi Kennedy.
Motion passed
President: Dale Fea
- Trish Babkirk nominated Robin Thibodea and Robin does not accept.
- Sandi nominated Dale Fea. Seconded by Trish Babkirk.
- Second Call: none - Third Call: none
MOTION by Trish Babkirk for nominations to close. Seconded Sandi Kennedy.
Motion passed
Vice President: Regan Dickson
- Sandi Kennedy nominated Regan Dickson. Seconded by Dale Fea.
- Second Call: none - Third Call: none.
MOTION by Sandi Kennedy for nominations to close. Seconded by Trish Babkirk.
Treasurer: Trish Babkirk
- Mark Congram nominated Trish Babkirk. Seconded by Dale Fea.
- Second Call: none - Third Call: none
MOTION by Mark Congram for nominations to close. Seconded by Lindsey Corbet.
Motion passed
Secretary: Lindsey Corbet
- Mark Congram nominated Lindsey Corbet. Seconded by Dale Fea.
- Second Call: none - Third Call: none
MOTION by Sandi Kennedy for nominations to close. Seconded by Trish Babkirk.
Motion passed
Q&A
Recognition of Alberta Foundation of the Arts and the Ridge Event Centre. Call to members for involvement on our committees.
MOTION by Terry Meyers to adjourn the 2019 AGM for the Okotoks Arts Council. Seconded by Laurie Hodson.
Motion passed
OAC 2020 Board Planning Session Update
OAC 2020 BOARD PLANNING SESSION February 29, 2020
Proposed Agenda
9 AM - Welcome coffee, tea, juice /fruit, pastry 9: 15 - Ice breaker
9:30 - Background – how we got to where we are, progress against strategies – 30 min (including Q&A)
10:00 - Short Coffee break (5-10 min)
10:10 - Board Team building exercise – 30 min
10:40 - Short Coffee break (5-10 min)
10:50 - 2020 Action Development – 1 hour + SMART actions
- What is important to be accomplished within the next year + (brainstorming)
- How will we know we are successful (achievable, measurable)?
- Prioritize actions (realistic, relevant)
- Timelines for actions (where possible)
- Assign actions (responsibilities for leading – not necessarily doing all the work) Noon - Wrap / lunch
SMART Actions
Specific – what will be delivered, action verbs, as much detail as required to ensure everyone understands
Measurable – how success will be measured: quantity, quality, timeliness or cost Achievable/agreed upon – within mandate, have capabilities to move forward,
consensus by board
Realistic/relevant – practical, results oriented, have authority to action, linked to strategy/goal.
Time Bound- who does what by when